Rules for access and consultation of Library Collections of the Carlos Ballesta López Foundation

Foreword

The Carlos Ballesta López Foundation Library stems from the bibliophile passion of its founder, Dr. Carlos Ballesta. The library collections, both bibliographic as well as documental works, revolve around the expulsion of the Moriscos from the Spanish state, though it also includes related documents ordered by chronology and by theme.

The Carlos Ballesta López Library is used solely as a research centre whose main functions are related to the safekeeping, processing and dissemination of its bibliographic collections, while increasing and maintaining them in support of research.

 Nature and functions of the General History Library

Article 1.

The Carlos Ballesta López Foundation Library is the research centre of the Foundation and is responsible for the custody, processing and dissemination of the bibliographic historical heritage of the Foundation as well as the collections acquired or deposited at the Foundation in virtue of its historical and current functions.

Article 2.

The library collections include books, pamphlets, periodicals, road maps, city maps and special materials, which are distributed in the following classes:

a. Historical collections:

o    Codices, manuscripts and fragments, including typed originals

o                             Books, pamphlets, periodicals, maps and all kinds of printed materials by manual printing procedures (XV century - 1830)

o                             Any other collection as determined by its unique value in terms of their content, origin or physical characteristics.

b.                   Collection related to Granada:

o                             Granada publications before 1958 and Legal Deposit (1958-1982)

o                             Press and periodical Granada publications

c.                    Legacies and specific donations

d.                   Multidisciplinary collections of intermediate history (since 1830).

e.                   Modern collection for research support.

Article 3.

The Carlos Ballesta López Foundation Library's main objective is to preserve its bibliographic collection by making its conservation and dissemination compatible. To achieve this goal, it is necessary to regulate the right of access to consultation and use of the material the Library safeguards.

II. Access to the Library and the bibliographic collections

Article 4.

Access to the Library and its collections is free of charge upon presentation of the accreditations mentioned further in this document.

Article 5.

Access will be gained by completing a research member card that will be added to the file and will be valid for one year.

Article 6.

Each collection request will generate an order form which will state the date, data of the work, and the user’s name and signature.

Article 7.

No heavy clothing, folders, files, bags, purposes, or briefcases will be allowed in the Consultation Room.

Article 8.

Access into the consultation room will only be allowed with a graphite pencil, blank paper, and pen drive or laptop without cover. The use of any reproduction device, scanner, photo camera, etc. is prohibited, except in exceptional circumstances approved by the Library.

Article 9.

Access to the room with the user’s own books will have to be requested and duly authorised.

Article 10.

When leaving the consultation room, users should deliver the works to the library staff, who will review the materials returned, and laptops, folios and the user’s books.

 

II-1. Access to historical collections

Article 11.

Consultation of historical collections (Article 2,a) requires prior authorization in all cases.

Article 12.

For best performance of research and avoid service delays, and to ensure that the works to be consulted are available, the applicant must first send an email justifying the investigation and requesting the reservation of the book list or type of collection to be consulted. The Library will inform the applicant in writing of the status of the request.

Article 13.

To be considered as a researcher/investigator with access rights to the historical collection, the following accreditations will be required: 

. University students, including doctorate students, will have to submit their student identification card, enclosing a letter from a professor stating the research topic and/or type of collection to be consulted.

·            ProfessorsfromSpanish and foreignuniversities, research centers, membersofnational academies and similar institutions inother countries, as well as archive and library professionals will present their ID or passport, plus an accreditation in order to identify them as such.

·            For researchersinterested in consulting historicalcollectionsnot included inany ofthe preceding paragraphs, it shall be mandatory to submit the written consent referred to in Article 12. Users will have to certify their profession and justify the nature and characteristics of their research and indicate the collection or type of collection they wish to consul and the expected duration of their research work. It is recommended that a letter of introduction from a recognized professional in the field of research is submitted together with the access petition. If the research has been authorized, researchers requesting access will have to present written permission along with their ID or passport, as well as the original professional accreditation in good order.

 

II-2. Access to other bibliographic collections

Article 15.

To access press volumes and the rest of the collections, it will not be necessary to book in advance, except to ensure that the material to be consulted is available.

Article 16.

Individuals wishing to consult the collections will have to submit the following accreditations:

·                     Professors, administrative and service staff and university students will have to show the ID card from their universities.

·                     Usersunrelated touniversity institutions should provide their ID card or passport. To consult certain collections, it is advisable that users justify their need to consult the collections of the Library for their research work.

 

III. Consultation of the Bibliographic Collections and Terms of Use

Article 17.

During the consultation of the collections, only black graphite pencil will be allowed.

Article 18.

It will not be allowed to put anything into the book to mark the pages. Writing, tracing, underlining, etc. on the book sheets or covers will be prohibited.

Article 19.

It will be allowed to consult two works simultaneously and up to 10 a day. Consultation of a larger number of materials in the event that the research so requires, shall have to be expressly requested and authorized by the management of the Library.

Article 20.

The consultation of original historical collections and historical press, whose full text can be accessed in facsimile, in digital format in the room or on the Internet (through the catalogue) will not be authorised.

Similarly, the consultation of some originals may be restricted for conservation reasons or because they are on display at exhibitions, in restoration or in deposit. In such cases the Library will provide reproductions. If the type of research requires seeing these originals, consultation will have to be requested, justified and expressly authorized by the management of the library.

 

IV. Reproduction of Bibliographic Collections

Article 21.

The bibliographic collection may be reproduced in accordance with the technical and staff means available at the Library, and such reproduction is subject to the payment of the price established by the Carlos Ballesta López Foundation.

Article 22.

Reproductions may be ordered in the format the user needs, provided that the Library has the technical means to make the reproductions and that such reproductions do not involve deterioration of the originals. In this case, the reproduction will be provided in an alternative form.

Article 23.

Reproductions will be requested by completing the reproduction request form which will be provided either in writing (by e-mail or by postal letter addressed to the Library).

Article 24.

Copies provided by the Library may be used only for research purposes. Any public use of the same will have to be authorized by the Carlos Ballesta López Foundation.

V. Final

Article 25.

Any user of the services of the Carlos Ballesta López Foundation Library may submit a complaint to the Directorate when they feel that their rights have been violated.